2026 E-Invoicing in Vietnam: Key Changes E-Commerce Businesses Need to Know
From 1 July 2026, Vietnam’s e-invoicing framework has been updated under Decree 254/2026/ND-CP, replacing Decree 123/2020/ND-CP and Decree 70/2025/ND-CP.
The changes go beyond how businesses create and issue invoices. They also affect how sales data, buyer information, and accounting processes need to be managed.
For e-commerce businesses, particularly sellers operating on Amazon, Etsy, and other cross-border marketplaces, reviewing the e-invoicing process is becoming increasingly important. Sales, revenue, and invoice data need to remain consistent across systems, especially as transaction volumes grow.
1. Decree 254/2026/ND-CP introduces a new e-invoicing framework
Businesses should take note of several key transition dates:
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From 1 July 2026: Decree 123/2020/ND-CP and Decree 70/2025/ND-CP are no longer effective, and tax authority-printed invoices can no longer be used.
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Until 31 December 2026: Paper receipts that were self-printed or printed under the previous regulations may continue to be used.
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From 1 January 2027: Unused paper receipts must be processed and transitioned to electronic receipts.
One point that businesses may overlook is that previous accounting guidance issued under the old framework does not automatically remain applicable. As a result, existing procedures for creating, reviewing, and storing e-invoices should be reassessed against the new requirements.
2. What businesses need to review on their e-invoices
Some of the most practical changes relate to the information that must appear on an e-invoice. This means businesses should review not only their invoicing procedures, but also how their invoicing software and underlying data are configured.
2.1. Seller information must be accurate
Under Section 3 of the Appendix to Decree 254/2026/ND-CP, where a household business or individual business uses the same tax identification number across multiple stores, the invoice must clearly show the name, code, and address of each business location.
Where an e-invoice is issued under an authorization arrangement, it must include the information of both the authorizing party and the authorized party, including their names, addresses, and tax identification numbers.
This is particularly relevant for businesses operating across multiple stores, legal entities, or locations. Seller information needs to be properly structured in the sales system before an invoice is generated.
2.2. Buyer information can affect expense accounting
Under Point b, Clause 4 of the Appendix to Decree 254/2026/ND-CP, when a buyer provides their name, address, and personal identification number, these details must be included on the e-invoice. For foreign customers, the identification information may be replaced by a passport number or other entry or exit document together with nationality.
This is particularly relevant for e-commerce businesses. Under the same provision, an invoice without buyer information, or an invoice issued to a consumer with the wording (“Sold to consumer”), cannot be used by an organization or business for expense accounting or tax finalization.
For businesses that regularly incur smaller expenses such as packaging, shipping, or advertising, keeping complete and valid invoice records is therefore an important part of maintaining a proper tax file.
2.3. Product names should be standardized
Under Article 10 and Section 5 of the Appendix to Decree 254/2026/ND-CP, invoices must include the name of the goods or services in Vietnamese. Where specific product or service identification requirements apply, the seller must follow the relevant requirements.
For sellers managing a large number of SKUs across Amazon, Etsy, or other marketplaces, standardizing product information at the sales-data level can help prevent inconsistencies when the data is transferred to the invoicing system.
3. How has the timing of e-invoice issuance changed?
Under Article 9 of Decree 254/2026/ND-CP sets out the timing for e-invoice issuance based on the type of transaction. This matters because the invoice date may need to be aligned with the underlying transaction rather than the date when payment is received.
|
Transaction |
Invoice issuance timing |
|
Sale of goods |
When ownership or the right to use the goods is transferred to the buyer, regardless of whether payment has been received |
|
Export of goods |
The seller determines when to issue the electronic commercial invoice, electronic VAT invoice, or electronic sales invoice, but no later than the next working day after the goods are cleared through customs. |
|
Provision of services |
When the service is completed. If payment is received before or during the provision of the service, the invoice is issued when payment is received, except for deposits made to secure performance of the service contract as provided by law. |
|
Multiple deliveries or phased service completion |
An invoice must be issued for each delivery or completed stage, based on the corresponding quantity or value of goods or services delivered. |
|
Certain e-commerce services |
For services provided in high volumes and on a recurring basis that require data reconciliation between the parties, the invoice timing follows the specific requirements under Clause 4 of Article 9 of Decree 254/2026/ND-CP |
For sellers operating on Amazon, Etsy, or other international marketplaces, the date funds are received from the marketplace is not necessarily the date that determines when an e-invoice should be issued.
This means a process where all orders are collected and invoiced at the end of the month may no longer work for every transaction. Businesses need to bring sales, fulfillment, and export data together so that invoices can be issued based on the actual transaction timeline.
4. Electronic commercial invoices for exports
Under Clause 3, Article 8 of Decree 254/2026/ND-CP, an electronic commercial invoice may be used by organizations, household businesses, and individual businesses engaged in exporting goods or providing services overseas, provided they meet the requirements for electronically transmitting commercial invoice data to the tax authority.
Where these conditions are not met, the exporter may choose to issue an electronic VAT invoice or an electronic sales invoice as applicable.
For businesses using e-invoices without a tax authority code, their invoicing system must support invoice creation, digital signing, delivery to the buyer, and transmission of invoice data to the tax authority in the required format and within the required timeframe.
Another important point is that Article 17 of Decree 254/2026/ND-CP gives sellers the right to request buyer information from the operator of an e-commerce platform for invoicing purposes. This provides a legal basis for marketplace sellers to obtain more complete transaction data rather than relying solely on the information made available by the platform.
5. What should businesses review before updating their e-invoicing process?
Before applying the new requirements, businesses should review the following areas:
1. Invoicing software
Check whether the system can create, retrieve, store, and transmit e-invoice data as required under Point b, Clause 1, Article 6 of Decree 254/2026/ND-CP. For e-invoices without a tax authority code, Article 13 also requires businesses to use software to create, digitally sign, and send invoices to buyers. The required invoice data fields are set out in Article 10 and its accompanying Appendix.
Several e-invoicing solutions are available in the market, including:
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GenInvoice: Designed for e-commerce sellers, GenInvoice allows businesses to import marketplace order reports, select the relevant legal entity and store, configure exchange rates, review draft invoices, and issue invoices in batches. Its key difference is that the workflow starts with sales data and continues through to invoice creation and issuance, rather than focusing only on invoice issuance.
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MISA meInvoice: Focuses on creating, issuing, and managing e-invoices, with integration capabilities for accounting, sales, and other business management systems.
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VNPT Invoice: Supports e-invoice creation, issuance, and management, as well as data transmission to the tax authority and integration with accounting and sales software.
For e-commerce businesses, the key consideration is not simply whether a solution can issue an e-invoice, but also how it handles the underlying sales data. This is where GenInvoice takes a different approach: connecting marketplace data directly to the invoicing workflow, making it particularly relevant for Amazon, Etsy and other sellers managing high transaction volumes.
2. Revenue recognition and invoice timing
Businesses should align transaction dates with invoice issuance dates in accordance with Clause 1, Article 9 of Decree 254/2026/ND-CP. For exported goods, the electronic commercial invoice, electronic VAT invoice, or electronic sales invoice must be issued no later than the next working day following customs clearance.
3. Supporting invoices and input documents
Buyer information on input invoices should be reviewed carefully. Under Point b, Clause 4 of the Appendix to Decree 254/2026/ND-CP, invoices without buyer information or invoices issued to consumers cannot be used for expense accounting or tax finalization under the applicable tax regulations.
4. Internal procedures
Businesses should update their internal procedures for registering, issuing, processing, and storing e-invoices. Clause 3, Article 4 of Decree 254/2026/ND-CP requires businesses to register for e-invoice use before issuing invoices, while Articles 5 and 10 set out requirements for storage and handling invoices that contain errors. Further guidance is provided in Article 10 of Circular 91/2026/TT-BTC.
GenInvoice: An E-Invoicing Solution for Amazon and Etsy Sellers
For sellers on Amazon, Etsy and other e-commerce platforms, invoicing rarely involves just one data source. Order details, revenue, marketplace fees, customer information, and accounting records all need to be brought together before an invoice can be issued and reconciled properly.
When these processes are handled manually, reviewing and matching data across systems can become time-consuming, particularly as order volumes increase.
GenInvoice helps automate e-invoicing from marketplace sales data by synchronizing orders, processing the required information, generating invoices, and supporting reconciliation between invoice data and actual revenue.
E-Invoice Automated’s feature on GenInvoice
Contact Genbook to discuss an e-invoicing workflow that fits your business model and transaction volume.
